This is every part of the system you and the team have asked for, from your vehicle record sample and our calls since August. Please mark it up so the price is based on what you actually need.
Every car, its costs and its paperwork in one place. This is your sample, built properly.
One page per car with its own ID, so the history stays when a plate changes. Brand, group, ownership, supplier, lease, insurance and inspection dates.
Cars across, dates down, the same codes you use today (1, x, 0, N/A, LT, Staff, WS, Repl). Locked until you unlock it. Drag to move a booking, cut, copy, paste, notes and undo.
Every job by car, workshop and cost, with the odometer reading.
Policy, insurer, expiry and excess for Singapore and West Malaysia. Upload a supplier's insurance file to fill it in.
Cost, amount recovered, who pays and the net cost per car.
What happened, the replacement car given and the cost.
Logcard details checked against the car file, with any mismatch flagged.
Upload invoices in bulk. Shows which cars are missing which documents.
Costs by car, supplier, type and month, with a CSV download.
Sold, returned or written off, with the full history kept.
Who changed what and when, for every record.
Insurance, inspection and lease dates coming up, on the first screen.
What makes it one system for the whole business instead of another spreadsheet.
We move your Google Sheets in. No new sheet every 6 months, so you can look back as far as you like.
Each car belongs to a brand. Reports by brand or combined.
Each person sees and changes only what their job needs, so agents cannot change the wrong things by accident.
Stays fast as the fleet grows, with many staff using it at the same time.
Every booking from every channel lands in one place, so a car is never sold twice.
Customer, car, dates, price, status and where the booking came from.
Trip.com, Ctrip, Klook, ZuZuChe and QeeQ bookings show up in the grid without retyping.
Connected to your website booking system. We work with your developer on it.
Your rate card by group and length of hire, Malaysia charges, with old prices kept so past bookings stay correct.
Once payment clears, the rental contract is filled in and sent for signing.
Pending to Paid on the booking and the grid, and deposits tracked to refund.
Fuel, mileage and damage photos when the car goes out and comes back.
Past hires per customer, licence checked and any notes.
Utilisation and margin by car, and answers in plain words.
By car, group, brand and month. Which cars sit idle.
What each car earns against what it costs you.
Ask "how did we do last year this time" or "which SUVs are free next weekend" and get the answer from your own data.
The WhatsApp assistant checks and holds cars in the new system instead of the Google Sheet.
Insurance, road tax, inspection and lease dates sent to the right person before they are due.
Upload an invoice or insurance document and the details are filled in for you to check.
We build it, host it, look after it, and show your team how everything works.
Item numbers with your choice, then the answers to the questions.
A1-A12 need first · C2 need first · C7 later · D6 not needed
We then fix the price for each option on what you marked.
Alexander, 41 Labs